Introduction Harmony Inspires is committed to protecting your personal data and will use any personal or sensitive data we collect from you in line with European General Data Protection Regulations (GDPR). This policy ensures that Harmony Inspires:
Protects the rights of our members and supporters
Complies with data protection law and follows good practice and
Protects the group from the risks of a data breach.
This policy applies to all those handling data on behalf of Harmony Inspires e.g.:
Trustees and other Committee members
Employees and volunteers
Data collection We collect data from individuals to help us plan, organise and run the day-to-day operations of the group (e.g. co-ordinating rehearsals or collecting subscription payments) and to promote and market the group’s activities (e.g. marketing mailing lists and photography/video capture). Different types of data may be collected from different types of individuals. Members - for administering membership When you join Harmony Inspires as a member, or during your membership with us, we may need to collect some of the following information on you. This data will be used to manage your membership with Harmony Inspires and to organise and run our activities:
Email address and Phone number
Address and Emergency contact details
Right to be informed - whenever Harmony Inspires collects data it will provide a clear and specific privacy statement explaining why it is being collected and how it will be used
Right of access - you can ask to see the data Harmony Inspires holds on you and confirmation of how it is being used
Right to rectification - you can ask that your data be updated where it is inaccurate or incomplete
Right to object - you can object to your data being used for a particular purpose. Harmony Inspires will always provide a way for you to withdraw consent in all marketing communications. Where we receive a request to stop using data we will comply unless we have a lawful reason to use the data for legitimate interests or contractual obligation.
Right to erasure - you can ask that all data held on you is deleted. Harmony Inspires data retention policy will ensure data is not held for longer than is reasonably necessary in relation to the purpose it was originally collected. If a request for deletion is made we will comply with the request unless:
There is a lawful reason to keep and use the data for legitimate interests or contractual obligation; or
There is a legal requirement to keep the data.
Right to restrict processing - you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated
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Please note: switching off cookies may prevent some aspects of our website from working fully (e.g. you may not be able to access our members area). You can find out more about cookies and their use on the internet from www.allaboutcookies.org. Member-to-member contact As a membership organisation Harmony Inspires encourages communication between members and we share members’ data with other members. To facilitate this Members can access the personal contact data of other members on the members website but only for the purposes of contacting the subject (e.g. an email address, not financial or health data) and the subject has consented to their data being shared with other members in this way.